Admin & Accounts Officer

Key Responsibilities

1. Maintain day-to-day office administration and ensure smooth coordination among the head office, project site, consultants, contractors, suppliers, and customers.

2. Record all financial transactions accurately using accounting software, including receipts, payments, journal entries, ledgers, and project-related expenses.

3. Prepare payment vouchers, receipt vouchers, invoices, bills, purchase orders, and supporting documents for management approval.

4. Manage petty cash and maintain daily cash and bank books with proper supporting documents.

5. Monitor project-wise construction expenses against the approved budget and immediately report any excess cost or unusual expenditure.

6. Prepare monthly financial reports, including income and expenditure statements, cash-flow statements, bank reconciliation, outstanding liabilities, receivables, and project cost summaries.

7. Coordinate banking activities, cheque preparation, deposits, fund transfers, and collection of bank statements as authorised by the Managing Director.

8. Maintain proper records of customer bookings, apartment payments, instalment schedules, outstanding amounts, receipts, and account statements.

9. Follow up with customers regarding due instalments in a professional manner and submit collection-status reports to management.

10. Maintain contractor, supplier, and consultant bills; verify supporting documents and coordinate payment processing after approval from the Site Engineer and Managing Director.

11. Support the preparation of annual budgets, project cash-flow forecasts, construction cost estimates, and administrative expense plans.

12. Coordinate with external accountants, auditors, tax consultants, banks, and relevant government authorities regarding VAT, tax, audit, company returns, trade licence, and other statutory requirements.

13. Maintain confidential and organised files for land documents, agreements, approved drawings, permits, contracts, customer records, company registrations, insurance, and legal correspondence.

14. Maintain employee attendance, leave records, payroll preparation, salary disbursement, appointment documents, and other basic HR records.

15. Manage office supplies, stationery, utilities, service contracts, office equipment, vehicles, and company assets while ensuring cost-effective utilisation.

16. Obtain quotations, prepare comparative statements, and assist management in selecting suppliers and service providers according to company procedures.

17. Maintain an updated register of construction materials, office assets, fixed assets, security deposits, advances, and outstanding payments.

18. Coordinate meetings, prepare notices and minutes, maintain schedules, and follow up on decisions and assigned action points.

19. Ensure that no payment is processed without proper approval, supporting documents, verification, and compliance with the company’s financial control procedures.

20. Protect the confidentiality of company finances, customer information, land documents, project costs, and management decisions.

21. Perform any additional administrative or accounts-related duties assigned by the Managing Director.

Expected Performance:
The Admin & Accounts Officer shall ensure accurate accounts, controlled expenditure, timely collection of customer instalments, proper documentation, statutory compliance, and the efficient administration of Trigon Developments Ltd.

Educational Qualifications

• Bachelor’s degree in Accounting, Finance, Management, or Business Administration from a recognised university.

• BBA/B.Com with a major in Accounting or Finance is preferred.

• MBA/M.Com or professional accounting training will be an added advantage.

• Good knowledge of Microsoft Excel, Word, and accounting software such as Tally, QuickBooks, or similar systems.

• Basic knowledge of Bangladesh VAT, income tax, payroll, banking, and company compliance requirements.

Professional Experience

• Minimum 2–3 years of relevant experience in administration and accounts.

• Experience in a real-estate development, construction, engineering, or contracting company is strongly preferred.

• Practical experience in:

  • Bookkeeping and voucher preparation

  • Project-wise cost accounting

  • Cash and bank management

  • Bank reconciliation

  • Payroll and petty-cash management

  • Customer instalment tracking and collection

  • Contractor and supplier bill processing

  • VAT, tax, audit, and statutory documentation

  • Office administration and record management

  Reports to: Managing Director

• 5 to 8 years
• The applicants should have experience in the following business area(s): Engineering Firms, Architecture Firm, Interior Design, Escalator/Elevator/Lift, HVAC System, Developer, Building & Construction Materials

• Bachelor of Commerce (BCom) in Accounting
• Master of Commerce (MCom) in Finance

• Age 26 to 35 years

Basic knowledge of Bangladesh VAT, income tax, payroll, banking, and company compliance requirements.

• Mobile bill
• Festival Bonus: 2

Compensation & Other Benefits

•           Festival Bonus

•           Mobile Allowance and others benefit as per company policy.