Personal Secretary to the CEO

• Manage and maintain the Executive's daily schedule, appointments, meetings, and travel arrangements.
• Handle incoming and outgoing correspondence, including emails, letters, phone calls, and official communications.
• Prepare, draft, edit, and organize reports, presentations, meeting minutes, and other business documents.
• Maintain confidential records, files, contracts, and sensitive company information with the highest level of discretion.
• Coordinate meetings, prepare agendas, arrange venues, and ensure all necessary materials are available.
• Follow up on pending tasks, deadlines, and commitments to ensure timely completion.
• Liaise with clients, suppliers, government offices, consultants, and other stakeholders on behalf of management.
• Organize and maintain physical and electronic filing systems for easy retrieval of information.
• Assist in preparing project updates, business proposals, tender documents, and official submissions when required.
• Monitor office activities and provide administrative support to ensure smooth day-to-day operations.
• Manage travel plans, hotel bookings, transportation arrangements, and expense records.
• Screen visitors, phone calls, and correspondence, prioritizing matters that require management attention.
• Maintain records of meetings, decisions, and action items, and ensure proper follow-up.
• Support management in coordinating construction projects, business operations, and corporate activities when necessary.
• Prepare and maintain databases, spreadsheets, and management reports accurately and efficiently.
• Ensure professional communication and representation of the company at all times.
• Perform any other duties assigned by management in support of company objectives.

• At least 5 years
• The applicants should have experience in the following business area(s): Trading or Export/Import

• Bachelor/Honors

• Age 30 to 35 years

Required Skills & Qualifications:

• Excellent written and verbal communication skills in English and Bangla.
• Strong organizational and time-management abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and email management.
• Ability to maintain confidentiality and handle sensitive information.
• Strong multitasking and problem-solving skills.
• Professional appearance and positive attitude.
• Experience in administrative or secretarial roles preferred.
• Ability to work under pressure and meet deadlines.