Asst. Manager (HR & Sales Admin)

Human Resources (HR) Responsibilities

Recruitment & Selection

• Collect manpower requisitions.
• Prepare Job Descriptions (JD).
• Publish job advertisements.
• Screen and shortlist CVs.
• Arrange written tests and interviews.
• Conduct reference checks.
• Issue appointment letters.

Employee On boarding

• Complete joining formalities.
• Conduct employee orientation.
• Create employee files and records.
• Issue ID cards, email accounts, and access credentials.

Attendance, Leave & Payroll Management

• Monitor attendance and leave records.
• Process leave applications.
• Prepare monthly payroll.
• Calculate overtime, incentives, and allowances.
• Manage tax deductions and statutory compliance.

Employee Relations & Performance Management

• Resolve employee grievances.
• Maintain workplace discipline.
• Conduct performance evaluations.
• Recommend promotions and salary increments.

Training & Development

• Identify training needs.
• Organize training programs.
• Support employee development initiatives.

HR Documentation & Compliance

• Maintain employee records and contracts.
• Update HR policies and procedures.
• Ensure labor law compliance.

Separation Management

• Process resignations and terminations.
• Conduct exit interviews.
• Complete final settlements.
• Issue experience certificates.

Administration Responsibilities

Office Administration

• Manage daily office operations.
• Maintain office facilities and work environment.
• Ensure office safety and security.

Asset & Inventory Management

• Maintain office assets and equipment.
• Update asset registers.
• Monitor inventory levels.

Procurement & Vendor Management

• Purchase office supplies and equipment.
• Collect and compare quotations.
• Manage supplier and vendor relationships.

Transport & Utility Management

• Manage company vehicles.
• Monitor fuel consumption and maintenance.
• Manage utility services and bill payments.

Security & Compliance

• Supervise security personnel.
• Manage visitor control systems.
• Ensure fire safety and emergency preparedness.

Event & Facility Management

• Organize meetings, training sessions, and company events.
• Coordinate facility maintenance activities.

Government & Regulatory Liaison

• Coordinate with government authorities.
• Renew licenses, permits, and statutory documents.

Sales Administration Responsibilities

Sales Order Management

• Receive and process customer orders.
• Verify order accuracy and availability.
• Coordinate order fulfillment and delivery schedules.

Customer Database Management

• Maintain customer records and profiles.
• Update customer information in ERP/CRM systems.

Sales Documentation

• Prepare quotations, sales contracts, and invoices.
• Maintain sales records and documentation.
• Process sales-related correspondence.

Sales Reporting & Analysis

• Prepare daily, weekly, and monthly sales reports.
• Track sales performance against targets.
• Analyze sales trends and market information.

Coordination with Sales Team

• Support sales representatives and managers.
• Coordinate with production, warehouse, and logistics teams.
• Follow up on customer requirements and order status.

Credit & Collection Support

• Monitor customer outstanding balances.
• Coordinate payment follow-up activities.
• Prepare aging and collection reports.

Customer Service Support

• Handle customer inquiries and complaints.
• Ensure timely resolution of service issues.
• Maintain strong customer relationships.

Sales Forecasting & Planning Support

• Assist in sales forecasting activities.
• Prepare sales data for management review.
• Support business planning and budgeting processes.

Additional:

• Monitor attendance and employee issues.
• Process recruitment and onboarding activities.
• Manage office administration and procurement.
• Prepare payroll and HR reports.
• Process customer orders and sales documents.
• Coordinate with sales, production, warehouse, and logistics teams.
• Monitor customer payments and collections.
• Prepare management reports and support business operations.

• 4 to 8 years
• The applicants should have experience in the following business area(s): Shrimp, Agro based firms (incl. Agro Processing/Seed/GM), Poultry, Fisheries, Farming, Livestock, Animal/Plant Breeding, Hatchery, Dairy, Agro based Startup

• Master of Business Administration (MBA) in Management, Human Resource Management
• Bachelor of Business Administration (BBA) in Business Administration, Human Resource Management

• PGD HRM
• PGD Admin

• Age 30 to 45 years
• Only Male

• T/A,Mobile bill,Over time allowance
• Lunch Facilities: Partially Subsidize
• Salary Review: Yearly
• Festival Bonus: 2